• This posting will close at 5:00 pm on October 7th, 2026
• Location: Dilley Elementary and Harvey Clarke Elementary
• Hours: 7:30-4:00
• Days:   Monday-Friday
• Start date:  ASAP
• Bilingual (English/Spanish) preferred

Job Title:                   Library Clerk

Salary:                       Classified Level 1, Grade 5 

Days per Year:          194 Days, 8 Hours

 

POSITION SUMMARY

 

The Library Clerk supports the operation of the school library by maintaining an organized, welcoming, and student-centered learning environment that promotes literacy, inquiry, and equitable access to library resources. The Library Clerk manages the circulation, organization, maintenance, and inventory of library materials; assists students and staff in accessing library resources; supports the distribution and management of instructional materials and technology as assigned; and collaborates with the building administrator and district staff to maintain a high-quality library program.

 

The Library Clerk reports to the school principal or assigned supervisor, works independently on assigned responsibilities, and does not supervise any employees.

 

ESSENTIAL RESPONSIBILITIES

• Processes library books, which includes check-in, check-out, and shelving, for the purpose of library operations.
• Maintains an organized, welcoming, and efficient school library that promotes student learning and equitable access to library resources.
• Processes library materials, including cataloging, labeling, shelving, circulation, repair, and withdrawal of materials.
• Maintains accurate circulation, inventory, and patron records using the district's library management system.
• Assists students and staff in locating and accessing library materials and resources.
• Provides guidance to students in selecting age-appropriate books and materials that support reading engagement and lifelong learning.
• Maintains the organization and appearance of the library to ensure a safe and inviting learning environment.

Collection Management

• Assists with evaluating the library collection to identify replacement, purchasing, and weeding needs.
• Processes approved orders for library books and materials in accordance with district purchasing procedures.
• Prepares newly acquired library materials for circulation.
• Conducts annual inventory of library materials and assists with ongoing collection maintenance, including identifying damaged, outdated, or missing materials.
• Maintains records necessary for collection management and inventory.

Literacy and Student Engagement

• Creates and maintains educational, literacy-focused, and curriculum-supportive library displays.
• Supports school and district literacy initiatives by promoting reading engagement and encouraging students to utilize library resources.
• Promotes equitable access to books and information for all students.

Instructional Materials and Technology

• Assists with receiving, organizing, distributing, collecting, and maintaining district curriculum materials and classroom instructional resources as assigned.
• Assists with the checkout, collection, inventory, and organization of student Chromebooks and other instructional technology as assigned.

Student Supervision

• Supervises students in the library to promote a safe, respectful, welcoming, and productive learning environment.
• Provides active supervision of students during library activities and while assigned to lunch, recess, arrival, dismissal, or other supervision duties as designated by the building principal.
• Reinforces schoolwide behavior expectations and uses positive behavior supports to promote student safety, responsibility, and engagement.
• Builds positive relationships with students while maintaining appropriate professional boundaries.

Communication and Customer Service

• Maintains records of overdue, lost, and damaged library materials and communicates with students and families regarding replacement options in accordance with district procedures.
• Provides courteous, respectful, and professional customer service to students, staff, families, and community members.
• Collaborates with teachers, administrators, district staff, and volunteers to support school library services.

Student Safety

• Understands and adheres to mandatory reporting laws and immediately reports all suspicions of abuse, neglect, self-harm, or endangerment to the building administrator or designated administrator.
• Adapts communication and interaction styles to meet the needs of individual students.
• Maintains confidentiality of student records and information in accordance with district policies and state and federal laws.

OTHER RESPONSIBILITIES 

• Maintains consistent and predictable attendance to meet the requirements of the position.
• Participates in district library meetings, professional learning, and required trainings.
• Supports district initiatives related to literacy, biliteracy, equity, and student achievement.
• Performs other duties as assigned by the building principal or supervisor.

REQUIRED KNOWLEDGE, SKILLS and ABILITIES

• Working knowledge of library organization, circulation practices, and library management systems.
• Knowledge of library technology and standard office software.
• Ability to organize and maintain library collections, instructional materials, and equipment.
• Ability to maintain accurate records and inventories.
• Ability to communicate effectively with students, staff, families, and community members.
• Excellent interpersonal and customer service skills.
• Ability to establish and maintain positive working relationships with students and adults.
• Ability to work independently, prioritize multiple responsibilities, and manage time effectively.
• Ability to solve problems and exercise sound judgment.
• Ability to follow oral and written instructions.
• Ability to learn new technologies and district procedures.
• Ability to maintain confidentiality.
• Ability to support a welcoming, inclusive, and student-centered learning environment.

 PHYSICAL REQUIREMENTS: 

1. In an eight-hour day employee may:
2. Stand/Walk { }None {x }1-4 hrs { }4-6 hrs { }6-8 hrs 
3. Sit { }None {   }1-3 hrs {x}3-5 hrs { }5-8 hrs 
4. Drive {x }None {   }1-3 hrs {  }3-5 hrs { }5-8 hrs 

2. Employee may use hands for repetitive: 

        {x}Single Grasping {x}Pushing and Pulling {x}Fine Manipulation 

3. Employee may use feet for repetitive movement as in operating foot controls: 

        { }Yes {x}No 

 

     4. Employee may need to: 

5. Bend {x}Frequently { }Occasionally { }Not at all 
6. Squat {x}Frequently { }Occasionally { }Not at all 
7. Climb Stairs { }Frequently {x}Occasionally { }Not at all 
8. Lift { }Frequently {x}Occasionally { }Not at all 

5. Lifting: 

       { } Sedentary Work: Lifting 10 pounds occasionally with frequent sitting and occasional standing/walking. 

       { } Light Work: Lifting 20 pounds occasionally with occasional sitting and frequent standing/walking. 

       {x} Medium Work: Lifting 50 occasionally, 25 pounds frequently with occasional sitting and frequent standing/walking. 

       { } Medium Heavy Work: Lifting 75 pounds occasionally, 35 pounds frequently with occasional sitting and frequent                        standing/walking. 

       { } Heavy Work: Lifting 100 pounds occasionally, 50 pounds frequently with occasional sitting and frequent

            standing/walking. 

 

The Forest Grove School District is an equal opportunity employer and provides services to the public on an equal opportunity basis and does not discriminate in employment or the provision of public services on the basis of race, color, religion, sex, sexual orientation, gender expression, gender identity, national origin, age, disability, political affiliation or belief, citizenship or marital status.

 

Persons having questions about equal opportunity and nondiscrimination should contact the Director of Human Resources at the Forest Grove School District, 503-357-6171.